If you are responsible for personal data on customers and employees as well as sensitive business information or legal documents, restricting access to electronic documents is a critical element of your company's security. This can help prevent security breaches and ensure compliance with regulations such as GDPR and HIPAA.
Increasing levels of document security can be achieved through custom permissions, which enable managers to control the way sensitive documents are printed open, copied and opened. It's also possible to restrict the types of modifications that can be made to the file like editing text or changing design. A examine trail is an additional option that can be added to restricted files, which lets administrators monitor the activities of users and spot unauthorized modifications.
If someone is a participant in a case or another person is the subject of information found in court documents, they may request that the Court restrict access to public records. They must make an application to the Court. The motion should include a listing of the reasons for the restriction on public access. If the Court grants the restriction, it will issue an order declaring the restrictions in effect. On the electronic cover sheet any documents or exhibits with restricted access must be identified.
The best way to increase levels of document security is to implement a solid management Data Rooms system that can store your information in a secure manner. This prevents the theft of usernames, passwords and other sensitive data by making sure that documents can only be opened only with authorization.